InvoiceFlow
Automating invoice generation, sending, tracking, and payment reminders for an SME finance team.
How most SMEs still handle invoicing
For many SMEs, invoicing is still a manual, multi-step process spread across different tools. It takes time, creates bottlenecks, and leaves room for human error — slowing cash flow and taking focus away from growing the business.
Time-consuming. Error-prone. Hard to scale. It's a hidden cost most SMEs can't afford.
Manual customer lookup
Manual invoice creation
Manual PDF generation
Manual email drafting
Spreadsheet tracking
Manual payment follow-up
Repetitive admin work
Human error
Repetitive. Inconsistent. Easy to get wrong.
How Metadox solved it
Metadox designed a workflow automation around the client's existing invoicing process — replacing manual, repetitive admin with a streamlined system, while keeping human review before anything is sent.
Before vs after
From manual admin to an automated InvoiceFlow workflow.
Manual Process
per invoice
With InvoiceFlow
per invoice
Time Saved
per invoice
87%
Faster Invoicing
Save up to 13 minutes per invoice.
0
Manual Data Entry
Customer retrieval, invoice generation, and tracking are automated.
Automated
Follow-ups
Payment reminders are automatically scheduled and tracked.
100%
Consistent Output
Every invoice, PDF, and email follows the same professional standard.
This is how we do it
A closer look at the automation behind every step of the workflow.
What this means day to day
The impact of moving invoicing from manual admin to an automated workflow.
Time Per Invoice
10–15 min
↓ ~1–2 min review
≈ 80–90% reduction
Invoices Per Month
300
Estimated Admin Time Saved
40+ hours/month
Estimated Labour Cost Saved
~S$800–1,500/month
Manual Steps Eliminated
6+
Human Errors
Reduced through workflow standardisation
Why it matters
- Reduces repetitive administrative work
- Standardises finance workflows
- Reduces manual errors
- Improves invoice visibility
- Better payment tracking
- Improves operational efficiency
- Shows how automation can help SMEs scale without adding admin workload
You've seen what's possible
Now, let's build what's possible for you.
Every business has different challenges, workflows, and opportunities. We take the time to understand how yours works. Then we identify where technology can make the biggest difference and build solutions around what you actually need.